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Office of Program Policy Analysis and Government Accountability

With Effective Planning, Accountability, and Oversight, School Districts Can Successfully Outsource Services, Report No. 04-26, March 2004
 
Full report in PDF format

Best Financial Management Practices Reviews by School Districts


School districts outsource services for a variety of reasons, including lowering labor and overhead costs, improving access to increased technical expertise, increasing personnel flexibility, shifting capital investment costs, improving access to state-of-the-art equipment, and improving the organization’s focus on education. Most often, services outsourced by school districts are in the areas of transportation, facilities maintenance and construction, and food services.
  • School districts can take several steps to better ensure the success of outsourcing:
  • evaluate the availability of the services in the private sector;
  • develop a business case to evaluate the costs and benefits of outsourcing;
  • establish a plan for transitioning into outsourcing; 
  • clearly identify contractor performance and cost expectations in the contract document; 
  • establish mechanisms to ensure the contractor meets district expectations; and 
  • develop a contingency plan to be used in the event that outsourcing does not meet district expectations. 

Which Government Program Summaries contain related information?

Student Transportation
Public Schools (K-12 Education)
Board of Governors
State University System

What other OPPAGA-related materials are available?

  • Report No. 11-02 Special Facility Construction Projects Appear Needed, but Have Excess Capacity,published in January 2011.
  • Report No. 09-05 Providing a Free Breakfast to All Public School Students Would Be Costly for Most School Districts, published in February 2009.
  • Report No. 09-04 School Districts’ Food Service Programs Generally Are Not Financially Self-Sufficient, published in January 2009.
  • Report No. 09-03 No Changes Are Necessary to the State’s Organization of School Nutrition Programs, published in January 2009.
  • Report No. 09-02 Best Practices Could Help School Districts Reduce Their Food Service Program Costs, published in September 2009.
  • Report No. 05-05 Progress Report: Lake County School District Has Implemented Best Practices and Is Eligible For State Seal, published in February 2005.
  • Report No. 05-04 Progress Report: Miami-Dade County School District Making Progress But Not Yet Eligible for the State’s Seal of Best Financial Management, published in February 2005.
  • Report No. 04-62 Progress Report: St. Lucie School District Has Implemented Best Practices and Is Eligible For State Seal, published in August 2004
  • Report No. 04-32 Information Brief: Some School Districts Can Take Steps to Reduce Their Food Service Costs and Ensure Self-Sufficiency, published in May 2004.
  • Report No. 04-10 Information Brief: School Districts Can Take Steps to Substantially Reduce Their Transportation Costs, published in February 2004.
  • Report No. 04-02 Information Brief: The Legislature Could Strengthen State’s Privatization Accountability Requirements, published in  January 2004.
  • Report No. 03-62 Information Brief: School Districts Can Take Steps to Reduce Facility Operating Costs Through Conservation, Productivity, published in November 2003.

Copies of this report in print or alternate accessible format may be obtained by telephone (850/488-0021), by FAX (850/487-9213), in person, or by mail (OPPAGA Report Production, Claude Pepper Building, Room 312, 111 W. Madison St., Tallahassee, FL 32399-1475).
e-mail address: oppaga@oppaga.fl.gov


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